Municipal Court Clerk
3.
5 Evans, CO Evans, CO Full-time Full-time $26.
62 - $37.
27 an hour $26.
62 - $37.
27 an hour 4 days ago 4 days ago 4 days ago CITY OF EVANS EMPLOYMENT ANNOUNCEMENT POSITION:
MUNICIPAL COURT CLERK DEPARTMENT:
FINANCE REQUISITION:
1571 STATUS:
FULL-TIME/NON-EXEMPT SALARY RANGE:
$26.
62-$37.
27/HR, DOQ WORK SCHEDULE:
MONDAY-FRIDAY- 8:
00 A.
M-5:
00 P.
M.
OPENING DATE:
FRIDAY.
MARCH 1, 2024 CLOSING DATE:
FRIDAY, MARCH 29, 2024
Summary:
Under general supervision, performs administrative assistance and clerical duties required within the operational requirements of the Municipal Court.
Essential Functions:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.
The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class) Prepares court docket:
schedules trial, pre-trial and arraignment dates.
Prepares and maintains paper and electronic files.
Facilitates court hearings by preparing necessary documents for the Municipal Judge, Attorney, defendants, and victims and by monitoring court recordings and courtroom traffic.
Records dispositions of cases and disseminates information to necessary parties in each case.
Prepares and processes new or received motions, waivers, plea forms, complaint forms, and bonds.
Prepares convictions report and records weekly with the Colorado Department of Motor Vehicles.
Acts as first point of contact in the Municipal Court.
Responds to questions regarding Municipal Court procedures in person, by telephone, or in correspondence from a wide variety of sources.
Interacts with other agencies regarding municipal court cases.
Prepares a variety of materials including letters, memoranda, warrants, summonses, and other office correspondence.
Processes record sealings and expungements in a timely and efficient manner according to state governance.
Places accounts with collections companies as ordered, responds to collections inquiries, and maintains statistical data regarding collection results.
Maintains court records both in electronic format through Incode court software and in paper format.
Prepares subpoenas and notifies prospective jurors, defendants & witnesses of upcoming trial dates.
Processes and records witness and jury fee payments.
Records fine, fee, bond, and restitution payments.
Processes and records all court payments, including but not limited to witness and jury fee payments, fine payments, restitution payments, and bond payments.
Daily updates of court payments and receipts in court computer system.
Maintains daily supervision for the courts escrow and pass-through accounts (bail bonds, restitution, overpayments, etc.
) Ensures timely and accurate distribution of funds in coordination with the City Finance department.
Completes daily cash and online payment reports.
Issues and recalls bench warrants as directed.
Imports and exports citation information daily from BRAZOS electronic ticketing system.
Audits citation imports on a daily basis to ensure record accuracy.
Daily receives and processes mail directed to the municipal court, including mailed payments and municipal court inquiries.
Provides backup support to the Customer Service Unit as needed, cross trains with Municipal Court Supervisor.
May be required to work overtime.
Qualifications:
Minimum Education and
Experience:
High school diploma or equivalent; four years' progressively responsible customer service or administrative support experience.
Previous experience working in a court or legal environment desirable.
Equivalent combinations of education and experience may be considered.
Knowledge, Skills, and Abilities:
Knowledge of the policies, procedures, and goals of the division.
Knowledge of general office practices and procedures.
Knowledge of math, spelling, grammar, punctuation, and vocabulary.
Skill in organizing and managing multiple and competing tasks.
Skill in the operation of standard office machines such as multi-line telephone, copiers, fax machine, calculators, and audio/visual equipment.
Skill in using standard computer equipment and software including word processing, data base management, spreadsheet applications and electronic mail.
Ability to work collaboratively in a team-oriented work environment.
Ability to work under minimal supervision and exercise independent judgment with individual responsibility for accuracy, timeliness, completeness and assuring proper quality control.
Ability to provide a high level of quality customer service to a diverse client base.
Ability to solve problems and respond with tact, composure, and courtesy even when encountering contentious circumstances and assisting individuals who may be experiencing significant stress.
Ability to exercise discretion and independent judgment involving customer service requests.
Ability to read, interpret, explain, and comply with a variety of policies, procedures, ordinances and regulations.
Ability to identify problems or issues, analyze data, and make sound recommendations based upon findings.
Ability to work with the public and employees in a mature, effective, and responsible manner.
Ability to maintain confidentiality of information as required.
Ability to listen well and communicate effectively orally and in writing with various audiences.
Ability to maintain appropriate keyboard skills necessary for successful job performance.
Ability to develop, organize and maintain records and filing systems.
Ability to compile information and prepare detailed reports.
Ability to accurately calculate payments due.
Ability to research and track financial transactions and information.
Ability to handle money accurately, conscientiously, and honestly.
Ability to understand and comply with written and verbal instructions and the goals of the division.
Ability to prepare documents unique to areas of assignment.
Ability to train other employees on duties and procedures.
Ability to establish and maintain effective working relationships with employees, other agencies, vendors,and the general public.
Licensing/Certification Requirements:
Notary Public for the State of Colorado Membership with Colorado Association for Municipal Court Administration Valid Colorado driver's license Physical and Mental Requirements:
While performing the duties of this job, the employee is required to sit for prolonged periods.
The employee is regularly required to see, hear, talk, stand, twist, and use repetitive motions in the conduct of work.
The employee is required to exercise visual concentration for extended periods of time.
The employee is required to focus attention on tasks without losing concentration or becoming distracted by surrounding activities and interruptions.
The employee is also required to perform kneeling, squatting, and pushing, pulling, and lifting up to 25 pounds.
Work Environment:
Work is performed in an office setting.
The City of Evans conducts pre-employment physical exams, drug testing, and background investigations as a condition of employment.
A positive drug screen test for marijuana will disqualify a candidate from being considered for employment, regardless of whether the use is recreational or medical (red card).
Apply online at www.
evanscolorado.
gov City of Evans, Human Resources, 1100 37th Street, Evans, CO 80620 EQUAL EMPLOYMENT OPPRTUNITY.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 Evans, CO Evans, CO Full-time Full-time $26.
62 - $37.
27 an hour $26.
62 - $37.
27 an hour 4 days ago 4 days ago 4 days ago CITY OF EVANS EMPLOYMENT ANNOUNCEMENT POSITION:
MUNICIPAL COURT CLERK DEPARTMENT:
FINANCE REQUISITION:
1571 STATUS:
FULL-TIME/NON-EXEMPT SALARY RANGE:
$26.
62-$37.
27/HR, DOQ WORK SCHEDULE:
MONDAY-FRIDAY- 8:
00 A.
M-5:
00 P.
M.
OPENING DATE:
FRIDAY.
MARCH 1, 2024 CLOSING DATE:
FRIDAY, MARCH 29, 2024
Summary:
Under general supervision, performs administrative assistance and clerical duties required within the operational requirements of the Municipal Court.
Essential Functions:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.
The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class) Prepares court docket:
schedules trial, pre-trial and arraignment dates.
Prepares and maintains paper and electronic files.
Facilitates court hearings by preparing necessary documents for the Municipal Judge, Attorney, defendants, and victims and by monitoring court recordings and courtroom traffic.
Records dispositions of cases and disseminates information to necessary parties in each case.
Prepares and processes new or received motions, waivers, plea forms, complaint forms, and bonds.
Prepares convictions report and records weekly with the Colorado Department of Motor Vehicles.
Acts as first point of contact in the Municipal Court.
Responds to questions regarding Municipal Court procedures in person, by telephone, or in correspondence from a wide variety of sources.
Interacts with other agencies regarding municipal court cases.
Prepares a variety of materials including letters, memoranda, warrants, summonses, and other office correspondence.
Processes record sealings and expungements in a timely and efficient manner according to state governance.
Places accounts with collections companies as ordered, responds to collections inquiries, and maintains statistical data regarding collection results.
Maintains court records both in electronic format through Incode court software and in paper format.
Prepares subpoenas and notifies prospective jurors, defendants & witnesses of upcoming trial dates.
Processes and records witness and jury fee payments.
Records fine, fee, bond, and restitution payments.
Processes and records all court payments, including but not limited to witness and jury fee payments, fine payments, restitution payments, and bond payments.
Daily updates of court payments and receipts in court computer system.
Maintains daily supervision for the courts escrow and pass-through accounts (bail bonds, restitution, overpayments, etc.
) Ensures timely and accurate distribution of funds in coordination with the City Finance department.
Completes daily cash and online payment reports.
Issues and recalls bench warrants as directed.
Imports and exports citation information daily from BRAZOS electronic ticketing system.
Audits citation imports on a daily basis to ensure record accuracy.
Daily receives and processes mail directed to the municipal court, including mailed payments and municipal court inquiries.
Provides backup support to the Customer Service Unit as needed, cross trains with Municipal Court Supervisor.
May be required to work overtime.
Qualifications:
Minimum Education and
Experience:
High school diploma or equivalent; four years' progressively responsible customer service or administrative support experience.
Previous experience working in a court or legal environment desirable.
Equivalent combinations of education and experience may be considered.
Knowledge, Skills, and Abilities:
Knowledge of the policies, procedures, and goals of the division.
Knowledge of general office practices and procedures.
Knowledge of math, spelling, grammar, punctuation, and vocabulary.
Skill in organizing and managing multiple and competing tasks.
Skill in the operation of standard office machines such as multi-line telephone, copiers, fax machine, calculators, and audio/visual equipment.
Skill in using standard computer equipment and software including word processing, data base management, spreadsheet applications and electronic mail.
Ability to work collaboratively in a team-oriented work environment.
Ability to work under minimal supervision and exercise independent judgment with individual responsibility for accuracy, timeliness, completeness and assuring proper quality control.
Ability to provide a high level of quality customer service to a diverse client base.
Ability to solve problems and respond with tact, composure, and courtesy even when encountering contentious circumstances and assisting individuals who may be experiencing significant stress.
Ability to exercise discretion and independent judgment involving customer service requests.
Ability to read, interpret, explain, and comply with a variety of policies, procedures, ordinances and regulations.
Ability to identify problems or issues, analyze data, and make sound recommendations based upon findings.
Ability to work with the public and employees in a mature, effective, and responsible manner.
Ability to maintain confidentiality of information as required.
Ability to listen well and communicate effectively orally and in writing with various audiences.
Ability to maintain appropriate keyboard skills necessary for successful job performance.
Ability to develop, organize and maintain records and filing systems.
Ability to compile information and prepare detailed reports.
Ability to accurately calculate payments due.
Ability to research and track financial transactions and information.
Ability to handle money accurately, conscientiously, and honestly.
Ability to understand and comply with written and verbal instructions and the goals of the division.
Ability to prepare documents unique to areas of assignment.
Ability to train other employees on duties and procedures.
Ability to establish and maintain effective working relationships with employees, other agencies, vendors,and the general public.
Licensing/Certification Requirements:
Notary Public for the State of Colorado Membership with Colorado Association for Municipal Court Administration Valid Colorado driver's license Physical and Mental Requirements:
While performing the duties of this job, the employee is required to sit for prolonged periods.
The employee is regularly required to see, hear, talk, stand, twist, and use repetitive motions in the conduct of work.
The employee is required to exercise visual concentration for extended periods of time.
The employee is required to focus attention on tasks without losing concentration or becoming distracted by surrounding activities and interruptions.
The employee is also required to perform kneeling, squatting, and pushing, pulling, and lifting up to 25 pounds.
Work Environment:
Work is performed in an office setting.
The City of Evans conducts pre-employment physical exams, drug testing, and background investigations as a condition of employment.
A positive drug screen test for marijuana will disqualify a candidate from being considered for employment, regardless of whether the use is recreational or medical (red card).
Apply online at www.
evanscolorado.
gov City of Evans, Human Resources, 1100 37th Street, Evans, CO 80620 EQUAL EMPLOYMENT OPPRTUNITY.
Estimated Salary: $20 to $28 per hour based on qualifications.
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